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To be able to apply for a passport for a child born abroad, your child must first have been assigned a coordination number. An embassy/consulate will request a coordination number based on the child's name application, which is submitted in person at an embassy/consulate. Processing time is typically about 8 weeks but may be as long as 12 weeks during peak season. You cannot apply for a coordination number at the same time as a passport.
The application is free of charge and can be filed at the Embassy of Sweden in Washington D.C., at any Consulate General or honorary consulate in the U.S. The child must be present when the application is filed, and must be accompanied by at least one legal guardian/parent.
You may only request a coordination number through a consulate/embassy in the US if you plan to apply for a passport at the Embassy of Sweden in Washington DC, or at the Consulates General in New York or San Francisco.
> Keep in mind that if you do not plan to apply for a Swedish passport for your child, you may not apply for a coordination number. You can then instead send a name application directly to the Tax Agency in Sweden, but you will not receive a coordination number through this application.
The following documents are required in original:
Submitting documents in person
Please use the links below for more information regarding how to submit the required documents in order to obtain a coordination number at different locations in the U.S.:
> Submit your documents to the Embassy in Washington DC - by appointment only.
> Submit your documents to the Consulate General in New York - by appointment only.
> Submit your documents to the Consulate General in San Francisco - by appointment only.
To schedule an appointment at any other consulate in the U.S., please contact the consulate in question directly.
IMPORTANT NOTICE REGARDING CERTIFIED COPIES
If you choose to submit certified copies of required documentation instead of original documents, please make sure the copy is certified by a notary public as being a "True copy of the original document" and carry the signature and official stamp of said notary public. You cannot yourself certify the copy. We recommended that you bring original documents of all required documentation, including IDs.
Different Statuses for Coordination Numbers
If you have previously been issued a coordination number, new rules apply as of June 18, 2021. A coordination number can now have different statuses, it may be active or declared dormant.
A coordination number becomes dormant after five years (at the end of the fifth calendar year) unless a renewal application or notification has been submitted to the Swedish Tax Agency. If you hold a valid passport, it remains valid until its expiration date, even if your coordination number is declared dormant.
To find out the current status of your coordination number and when it may become dormant, please contact the Swedish Tax Agency, which is the responsible authority. If you have a coordination number and change your contact address, you must notify the Swedish Tax Agency. The address can be in Sweden or another country, but not both. You must also inform the Swedish Tax Agency if you change any personal details, such as your name or citizenship.
More information about coordination numbers is available on the Swedish Tax Agency’s website