Executive coordinator to the Ambassador

Role and Main Responsibilities

• Provide daily administrative and strategic support to the Ambassador.
• Manage the Ambassador’s calendar, priorities, meetings, and scheduling.
• Handle the Ambassador’s formal correspondence and contact database.
• Manage information requests and prioritize inquiries.
• Coordinate travel logistics including scheduling, planning, and ongoing communication with the on-site team to ensure all logistical and operational needs are met.
• Coordinate events for the Ambassador and high‑level delegations including organization, follow up, guest assignment, and attendance confirmations.
• Act as focal point for the MFA Protocol Department and draft verbal notes, invitations and documents in English and Spanish.
• Perform other relevant duties as needed.

Requirements

• University degree in public administration, communications, international relations, business administration, or a related field.
• Minimum 5 years of relevant professional experience in coordination, administration, diplomacy, or executive-level support.
• Excellent organizational skills with the ability to manage multiple tasks under time pressure.
• High proficiency in English and Spanish, written and spoken.
• Strong computer skills (MS Office, Outlook, Teams, etc.).

 Desirable Skills

• Experience working in a diplomatic mission, international organization, or government environment.

Personal Suitability

• High integrity and discretion.
• Strong interpersonal and communication skills, with an ability to work collaboratively across teams.
• Ability to work independently, exercise sound judgment, and maintain strict confidentiality.
• Service‑oriented mindset
• Strong problem‑solving skills and a proactive approach.
• Flexibility, adaptability, and a positive attitude.

We Offer

A dynamic, international work environment. The opportunity to contribute directly to the Embassy’s strategic priorities and diplomatic work. Competitive salary and employment conditions including generous additional benefits under the Swedish Ministry for Foreign Affairs’ local staff framework.  

How to Apply

If you meet the above requirements, please send your application to ambassaden.bogota@gov.se  with the subject line: “UM2026/04003/BOGO”.

Your application must include strictly the following two attachments in English:

1. CV (maximum one page, non‑compressed)
2. Cover letter (maximum one page, non‑compressed), including your salary expectations

Any text, images, or other content in the body of the email will not be considered part of the application.

Application deadline: 15 February 2026

Additional Information

A Colombian work visa will be required for applicants who are not Colombian citizens or Permanent Residents. All employees must have legal entitlement to live and work in Colombia. The Embassy of Sweden is an equal opportunity employer and welcomes applications from all qualified candidates regardless of age, gender, ethnicity, religion, sexual orientation, or personal background. Only shortlisted candidates will be contacted for interviews. Work samples and tests may be required during the interview process. References will be requested at the later stages of the recruitment.

If you have questions regarding the position, please contact:
Erik Krantz, Head of Administrative and Consular Affairs: 601-3256130