RECEPTIONIST/ADMINISTRATIVE ASSISTANT

The Embassy of Sweden in Kyiv is one of Sweden’s largest missions with 75 employees and a geographical scope that covers the whole of Ukraine. The Swedish government’s Foreign Affairs priority number one is Ukraine. We support Ukraine’s independence and sovereignty and path towards European Union membership. Sweden also contributes at a large scale to recovery, reconstruction, and to the development of a prosperous nation in cooperation with many partners in Ukraine, Sweden and internationally.

If you wish to learn more about the Embassy, you are welcome to read more on our website: www.swedenabroad.se/Kyiv

We are now recruiting a RECEPTIONIST/ADMINISTRATIVE ASSISTANT

You will be working as a support function with various administrative tasks, and you will be part of the Operational Support Department, comprising of a total of 16 staff members.

Main tasks

Your main tasks will be manning the reception, in cooperation with our current receptionist. You will also be handling administrative tasks within the logistics area, for example: ordering office supplies, managing cleaning staff, overseeing properties maintenance as well as planning and booking trips and tickets and performing simpler translation tasks (English-Ukrainian). You will have secondary responsibilities for all or some tasks of one or more of your colleagues.

Qualifications

• At least 3 years of previous work experience as a receptionist, administrative assistant, personal assistant or similar
• Fluency in English and Ukrainian (spoken and read)
• Excellent computer skills, including typing and Microsoft Office

Additional merits

• University degree within relevant field
• Experience in similar roles within for example international organizations, embassies, or non-governmental organizations
• Relevant knowledge in advanced administration (for example book-keeping, project follow-up)

Skills we are looking for

We believe the ideal candidate demonstrates sound judgment, flexibility, and the ability to work independently. We highly value excellent interpersonal skills, and the ability to work proactively and independently in a dynamic, fast-paced environment. The ideal candidate can effectively multitask, prioritize, and remains calm under pressure.

Terms of employment

We offer an interesting work atmosphere at a foreign diplomatic mission. The employment is a full-time position with 37,5 working hours per week from Monday to Friday. The successful candidate will be subject to a professional background check and satisfactory security clearance, with a probation period of three (3) calendar months. Staff recruited locally are subject to terms and conditions according to Ukrainian employment law and Swedish MFA guidance for local staff.
Benefits of the job include 28 vacation days (counted as working days), wellness grant, health insurance, the possibility to be eligible for Swedish pension after 5 years of working for the embassy.

Start date is as soon as possible (according to agreement).

Application

Your application should include a CV and short personal letter (both in English) in which you briefly describe your interest in the position. For all applicants it is required that you hold relevant documents for employment under Ukrainian martial law, including the military book. If you are not a Ukrainian citizen, you need to show proof that you can work legally in Ukraine. Only applications that meet these minimum requirements will be considered.

We notify all applicants by email when the recruitment process is finalized.

Send your application no later than Friday 25th of October 2025 via email to: jobb.kiev@gov.se. Enter Ref UM2025/27625/KIEV in the subject field of your email.

Questions

For questions regarding the position, please contact the deputy head of Operational Support Department Adriana Dobrin at adriana.dobrin@gov.se.