Vacancy: Administrative Assistant/Receptionist

Your tasks:

• Assist visitors to the Consulate and deal with general enquiries, including consular matters
• Answer telephone calls to the Consulate
• Social secretary for the Consul General including meeting arrangement and invitation management
• Assist the Consular Officers and the Cashier
• Handle outgoing and incoming correspondence and deliveries
• Keep good order and update information materials in the reception area
• Support transport logistics, procurement and office maintenance services
• Assist with other administrative matters as well as additional Consulate priorities when necessary

The work requires a strong team-work capability as well as an ability to independently perform duties, including taking initiatives and assuming responsibility for the completion and delivery of individual tasks. The administrative assistant/receptionist has a key role as the face of the Consulate to visitors and should be socially skilled and service-oriented.

Essential qualifications:

• Education or training in administration or related fields
• Previous experience from similar work, and/or a profession that requires a service-oriented mindset
• Ability to communicate effectively, both verbally and in writing, in English, Cantonese and preferably Mandarin
• Some knowledge of bookkeeping is meritorious
• Strong team player approach with good interpersonal and cooperation skills
• Strong organizational skills and ability to handle administrative duties in a structured and efficient way
• Good security awareness and understanding the importance of maintaining the integrity of a diplomatic mission
• Willingness and ability to adapt to a different cultural environment

The Consulate is a diverse and inclusive workplace. We encourage people of different backgrounds and genders to apply for the position.

Application:

A cover letter along with a detailed CV should be submitted by email to generalkonsulat.hongkong@gov.se as soon as possible but no later than 10 June 2024. Please use “Receptionist/Administrative Assistant” and your surname as the subject.

If you have any questions, you are welcome to contact Ms Anna Eling, Vice Consul (anna.eling@gov.se).