Vacancy: Administrative Officer

We are seeking a professional, service‑oriented colleague with strong administrative and organizational skills who will contribute to a welcoming and well‑functioning office environment. You will play a central role in the Embassy’s daily operations and be the first point of contact for visitors. Your duties may include handling inquiries in person and by telephone, drafting and translating official documents, maintaining contact with authorities and other foreign missions, as well as assisting in the planning and logistics of the Embassy’s various events and visits. The position requires a pro-active colleague with the ability to work both independently and collaboratively as part of a small team.

Qualifications and experience

We are looking for someone who has:

• Relevant professional experience (e.g. from a foreign embassy or similar). A minimum of 5 years of relevant professional experience is desired.
• A structured and detail-oriented approach.
• Fluency in English and Vietnamese, both oral and written is a requirement. Knowledge of Swedish is an asset, but not a requirement.
• Good IT skills.
• Experience in customer service or administrative roles.

The position is a permanent full-time position, with 6 months’ probation, and is anticipated to commence during January 2027, or as agreed. Salary will be based on the candidate’s skills and experience. A security clearance interview will be conducted prior to employment. Employment is conditional upon the successful completion and approval of the security clearance process. An employment at the Embassy of Sweden in Hanoi offers a workplace with a strong work-life balance, including 28 days of paid annual leave, an attractive health insurance and professional development opportunities.

Please send your application, including a cover letter and your CV, in English to ambassaden.hanoi@gov.se no later than 30 November, 2026. Kindly write ‘Application –Administrative Officer’ in the subject line. Only applicants selected for an interview will be contacted.

For any questions regarding the position, please contact Lisa Nylander, Administrative Officer, at lisa.nylander@gov.se.