Job opening: Promotion & Administrative Officer

The Embassy of Sweden in Singapore is seeking a service-minded, flexible and outgoing person to join our team as a Promotion & Administrative Officer. This position combines responsibilities in support of the Embassy’s promotional and communication activities with reception duties.

Your profile:

We are looking for someone who is a positive and adaptable team player who enjoys working in a small and dynamic environment. You must be able to work independently, while also supporting colleagues across a broad range of Embassy functions.

Responsibilities:

Under the guidance of the Deputy Head of Mission, the Promotion & Administrative Officer will perform the following tasks:

Promotion & Communication

• Work on the Embassy’s promotion, outreach and public diplomacy activities in Singapore.
• Assist in planning and executing events and activities that highlight Swedish interests in areas such as business, innovation and culture.
• Coordinate and communicate with Team Sweden partners such as Business Sweden and the Swedish Chamber of Commerce as well as with external partners.
• Provide practical support for programmes and visits by high-level delegations to and from Sweden.
• Building and maintaining a network of relevance for promotion activities.
• Assist the Promotion Officer with the production of communication materials, including text, images and video content for the Embassy’s digital channels.
• Contribute to the Embassy’s reporting work by assisting with background research and drafting texts on political, economic and trade developments in Singapore and the region.

Administration/ Reception

• Responsible for reception and switchboard services together with the Consular Officer.
• Respond to general enquiries from the public regarding Sweden and Singapore.
• Maintain and update the Embassy’s contact lists.

Qualifications and experience:

• A Bachelor’s degree in Political Science, International Relations, Communications, or related areas.
• Minimum of 2 years of professional working experience in matters related to the job description.
• Excellent analytical, writing and editing skills, across a variety of communication formats, both verbally and in writing;
• Multimedia skills such as photography, videography / content creation and design are a plus
• Experience in building and managing relationships with a wide range of actors, including government officials
• Strong knowledge and interest in the political and economic developments in Singapore. Excellent knowledge of the political governance structure and functioning of relevant authorities.
• Strong organisational and time management skills
• Ability to manage multiple projects and meet tight deadlines
• Strong social and communication skills

Starting date: As soon as possible

This position is open only to residents in Singapore.

If you think this is a role for you, please send your cover letter together with your CV and portfolio/example of previous works to: ambassaden.singapore@gov.se

Please mark your application “Promotion and Admin Officer” and send in as soon as possible, but latest on 24 March 2026. The Embassy will put considerable emphasis on the personal interviews when selecting a candidate.