Embassy of Sweden in Prague is looking for an assistant at the Defence Section

About the Defence Section

The Defence Section at the Embassy of Sweden in Prague is part of the Swedish Armed Forces and is headed by Sweden's Defence Attaché to the Czech Republic. The section promotes and supports bilateral defence cooperation between Sweden and the Czech Republic and maintains close contacts with government authorities, armed forces, defence industries, and other stakeholders in the fields of defence and security.

The Defence Attaché is concurrently accredited to Slovakia and Romania, and the section's activities therefore also encompass certain responsibilities relating to these countries.

The Embassy is located in a historic building at Úvoz 13 in Prague 1.

About the Position

As Defence Assistant, you will play a key role in supporting the daily operations of the Defence Section. The position combines administrative, operational, and coordination responsibilities and offers a unique opportunity to work in an international and security-focused environment.

Your responsibilities will include:

• Managing defence-related administrative matters, including visit requests, permits, overflight clearances, official inquiries, and diplomatic correspondence.
• Planning, coordinating, and supporting official visits, conferences, defence exhibitions, seminars, and other outreach and promotional activities.
• Managing office administration, records, archives, and document handling procedures.
• Supporting secure communications procedures and other security-related administrative tasks.
• Translating official documents, correspondence, and other materials to and from Czech.
• Maintaining contacts with Swedish and Czech authorities, military organisations, and other external stakeholders.
• Providing additional administrative and operational support to the Defence Attaché and the Embassy as required.

The position involves regular interaction with external partners and occasional duties outside the Embassy premises.

Qualifications and Skills

We are looking for someone who has:

• A relevant university degree at Bachelor's level or higher.
• Excellent written and spoken Swedish and Czech.
• Good written and spoken English.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Strong administrative and organisational skills.
• The ability to work independently, prioritise effectively, and manage multiple tasks simultaneously.

Preferred qualifications

Preference will be given to candidates who meet the required qualifications and who also hold Swedish citizenship.

Additional merits include:

• Academic studies in political science, international relations, security studies, intelligence analysis, or a related discipline.
• Previous experience within the Swedish Armed Forces, another authority within Sweden's total defence system, or Swedish public administration.
• Good knowledge of Sweden's defence and security structures, public administration, and society.
• Experience in records management, archives, or office administration.
• Experience coordinating projects, official visits, events, or larger organisational activities.

Personal Qualities

We value candidates who are:

• Responsible, reliable, and detail-oriented.
• Security-conscious and able to handle sensitive information with discretion.
• Self-motivated and capable of working independently while contributing effectively to a team.
• Flexible, adaptable, and solution-oriented.
• Able to maintain structure, accuracy, and efficiency, including during periods of high workload.
• Professional, trustworthy, and guided by strong personal integrity.
• An effective communicator with excellent interpersonal skills and the ability to build and maintain professional relationships.

The position requires sound judgement, loyalty, discretion, and a strong understanding of the security requirements associated with the activities of the Swedish Armed Forces and Sweden's international relations.

Employment Conditions

• Permanent part-time position (50%) based in Prague.
• Six-month probationary period.
• Starting date by agreement.
• Normal working hours are office hours, although occasional work outside regular hours may be required in connection with official visits, events, and other activities.
• The position is locally employed and subject to the terms and conditions applicable to locally employed staff at Swedish missions abroad.

Application

Please submit your CV and cover letter in English or Swedish to rekrytering.prag@gov.se.

Please include "Defence Assistant" in the subject line.

For questions regarding the position, please contact Rebecca Jansson via ambassaden.prag@gov.se

Application deadline: 22 November 2026.

We look forward to receiving your application and welcoming a new colleague to the Embassy of Sweden in Prague.