Sweden & Russia Russia

Business visit – extra documents

If you apply for a visa to visit Sweden on business, you need the documents listed below.

You must have:

  • The documents required by all visa applicants. Read more under ‘Required documents
  • Invitation letter from an inviting company or organization where the purpose of the visit is stated as well as who is responsible for your expenses during your stay. Information about exact dates for the first planned business trip and detailed itinerary must be included
  • Letter of employment
  • Proof of accommodation (for example; an invitation/sponsor letter from the host/company should contain information about the company that provides for accommodation or another document that informs about accommodation according to relevant law in the Schengen state). If this is not available, there should be written description of the travel plan.
  • A copy of tickets booking (we advise from paying for tickets before the visa has been approved. Cancelled tickets can result in a rejection of your visa application or a reconsideration of an approved visa application.) If this is not available, there should be written description of the travel plan.

  • Hotel booking should be attached to the application and valid when the Embassy is about to make a decsion in the case.   

All reservations shall be valid at the time on the decision

If you are travelling by car:

  • Detailed route plan, copy of a driving license, vehicle registration documents.

Additional documentation is required for the following categories of business travellers:

Drivers (international cargo and passengers):

  • Written request from the Russian national association of carriers (ASMAP or RAS) or the national association of carriers of the Member State stating the purpose, duration and frequency of trips


  • A certificate or other document issued by a professional organisation proving that the person is a qualified journalist
  • Letter from his/her employer stating that the purpose of the journey is to carry out journalistic work

(Freelance journalists: proof of journalistic activity (e.g. a press card or work contract) and proof of economic activity/financial means (e.g. 2NDFL or 3NDFL form, excerpt from the trade/fiscal registry, certificate for individual business, bank statement(s) covering at least three preceding months).


  • Copy of seaman’s book (covering last 5 years)