Open positions

Open Position as Event and Residence Coordinator at the Consulate General of Sweden

About the Consulate General of Sweden in San Francisco
The Consulate General in San Francisco opened on January 1, 2024, and strengthens Sweden’s presence on the U.S. West Coast, with California and Hawaii as its areas of responsibility. The primary focus is on trade promotion and the promotion of Sweden. The Consulate General also provides consular support within its area of responsibility and has an extensive passport operation. The Swedish residence plays a central role in promotional activities, serving as an important meeting place and platform for collaboration and inspiration. We are currently seeking a colleague who is passionate about creating memorable meetings and professional events that enhance the image of Sweden on the west coast, while also providing a dynamic environment for building valuable networks, fostering partnerships, and strengthening Sweden’s presence in key areas.

About the Role
The Consulate General in San Francisco is seeking an engaged, proactive, and service-oriented Event and Residence Coordinator to support operations and ensure that the residence and related event spaces function smoothly. The position is full-time and requires a person with excellent organizational skills, high integrity, and the ability to handle multiple tasks simultaneously in a meticulous and professional manner. The work is carried out in close collaboration with the consulate’s staff but also involves a high degree of independence. The position requires strong teamwork skills and initiative.

In addition to coordinating and executing official events, the role entails ensuring that the residence is maintained in an orderly and representative condition, as well as handling ongoing property-related matters for the residence, such as liaising with the landlord, managing contractors, and overseeing the premises.

Flexible working hours are required, which may include evenings, early mornings, and occasionally weekends.

Responsibilities
In this role, you will be responsible for planning, coordinating, and implementing official receptions and events at the residence and the consulate, in close collaboration with other staff at the Consulate General. Responsibilities also include administrative tasks, including inventory management and local procurement, as well as coordination of services, including catering, serving staff, cleaning, and security. You will ensure that the premises maintain a high standard through preparation, table setting, and ongoing maintenance.

You will also be responsible for managing invitations, bookings, and the overall logistics surrounding events. For smaller gatherings (up to twelve guests), the role includes preparing, cooking, and serving simple meals, as well as maintaining and caring for official hospitality equipment.

You may also assist, as needed, with planning and executing representation at the chancery.

Qualifications

• Experience working with guests or customer service, as well as within the restaurant industry or similar operations.
• Good knowledge of English, spoken and written; proficiency in Swedish is considered an advantage.
• Strong collaboration skills and a service-oriented mindset.
• Ability to build and maintain contacts and networks.
• Availability to work flexible hours (evenings, weekends, and public holidays).
• Independent, structured, and detail oriented.
• Driver’s license is an asset.
• Sound judgment and high integrity.
• Experience working with events/promotion related to Sweden is an asset.

Start Date
As agreed, as soon as possible during summer 2026.

Application
The Consulate General offers a dynamic workplace defined by a strong commitment to equality, inclusion, and non-discrimination. For specific questions about the position, contact Promotion and Protocol Officer Kristina Bünger (kristina.bünger@gov.se) or Consul and Head of Chancery Gabriella Veitch Dubell (gabriella.veitch.dubell@gov.se).

We offer a fixed-term contract for one year, with the possibility of extension. A six-month probationary period applies. A requirement for employment is a valid U.S. residence and work permit. The Consulate General cannot assist with work permits and will not consider applications that do not meet this requirement.

Welcome to submit your application including a brief personal letter (in Swedish or English) and a curriculum vitae with at least two references. Email your complete application to: generalkonsulat.san.francisco@gov.se no later than June 18, 2026. The subject line should read “Event and Residence Coordinator UM2026/16167/SANFR.”