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Embassy of Sweden Bangkok, Thailand

Local time 11:03 AM

JOB OPPORTUNITY - Administrative Assistant at Section for Politics, Trade and Promotion and the Section for Defence

Conditions: Full time, permanent employment subject to probation period of 6 months.

1. Background:

The Embassy of Sweden in Bangkok represents Sweden in Thailand, Laos, Myanmar, and Cambodia. The Embassy represents and promotes Swedish interests in political and economic relations, development cooperation, trade and investment promotion and cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.

2. Line of reporting and organisational belonging:

The Administrative Assistant works directly under and reports directly to the Head of the Political, Trade and Promotional Section and the Head of the Defence Section.

3. Tasks and responsibilities:

  • Full-time assistant to Section of Political, Trade and Promotion and the Section for Defence
  • Assist Head of Sections (administration, coordination of tasks, logistics, appointments, representation, calendar matters, etc.).
  • General admin support to staff in the sections; including arranging and preparing for meetings at the Embassy and externally.
  • Support the sections travel arrangements.
  • Support event management as required.
  • Process visits requests and Security Statements for Swedish visitors.
  • Supports the sections in its news and social media monitoring as well as content creation
  • Assist with informal interpretation during visits and meetings.
  • Assist in translating texts (from Thai to English).
  • Overseeing the Defence Section’s activities when the Defence Attaché is absent (if applicable).
  • Stand in for the Ambassador’s PA when she is out of office.
  • Secondary responsibility for the reception when the ordinary receptionist is out of office.
  • Other tasks of administrative character at the Embassy as required.

The work environment is dynamic and from time to time characterized by high pace. You need to be proactive, solutions oriented, service minded, and have a large degree of flexibility, as well as the ability to quickly adjust to change and new directives.

The above tasks are performed in a team, and they are often closely connected and overlapping with other staff. The work requires close cooperation with other Sections at the Embassy, as well as with external parties.

4. Essential qualifications, skills and experiences:

  • Degree/diploma in administration or similar field related to the post.
  • Minimum (5) five years of experience in administrative work.
  • Experience from working in a context of high pace and with short lead times, as well as in a multicultural environment.
  • Good writing skills and strong attention to detail.
  • Very good organisational, planning and time management skills and commitment to on-time delivery.
  • Fluent in Thai and English, both written and spoken.
  • Strong team working skills; understanding the need to build and maintain contacts and networks.
  • Proactive, solutions oriented, and service minded.
  • Proficiency in basic MS Office programs: Word, Outlook, Excel etc.
  • Integrity and good perception of security matters.

Preferably, you have knowledge of the Thai public sector, including the Defence Sector. Prior administrative work experience with Swedish Governmental Authorities, at another Embassy or an international organization is meritorious.

5. Salary and Benefits:

  • Competitive remuneration
  • Generous health insurance
  • Pension benefits
  • 28 days of annual leave
  • Generous parental leave conditions
  • Gym allowance

6. Submitting Applications:

Interested individuals should send an application letter, along with a detailed CV including at the minimum two references, salary expectations and other supporting documents to the Embassy of Sweden in Bangkok.

Applications must be sent/submitted to the Embassy no later than 8 October 2025.

The application should be sent with subject line “Administrative assistant” to e-mail address:  ambassaden.bangkok@gov.se

Questions may be directed to ambassaden.bangkok@gov.se (no telephone inquiry).

We encourage applicants from both gender and diverse backgrounds to apply. Only short-listed candidates will be contacted, and applications will not be returned. The Embassy of Sweden retains the right to contact references directly.

Language proficiency tests may be performed by the Embassy as part of the interview process. 

For information regarding how the Embassy process personal data, please read our data protection policy at www.swedenabroad.com.

7. About us: 

Official website: https://www.swedenabroad.se/bangkok 

Facebook: https://www.facebook.com/SwedeninBangkok/ and https://twitter.com/Swedeninth

Last updated 26 Sep 2025, 12.25 PM

Sweden in Thailand

Embassy

Visiting address
8th Floor, One Pacific Place
140 Sukhumvit Road,
between soi 4 and soi 6

The Embassy is located next to the Landmark Hotel
Skytrain Station: Nana
Postal address
Embassy of Sweden
P.O. Box 1324
Nana Post Office
Bangkok 10110
Thailand

Phone
Phone hours: Mon-Thu 08.00-12.30, 13.30-16.00. Fri 08.00-13.00
+66 2 263 72 00
Fax
+66 2 263 72 60
Email
General
ambassaden.bangkok@gov.se
Migration / Visa
migration.bangkok@gov.se
Consular / Passport
ambassaden.bangkok-konsular@gov.se / ambassaden.bangkok-pass@gov.se

Swedish consulates

Sweden has diplomatic relations with almost all states in the world, with embassies and consulates in around half of these. Sweden's foreign representation consists of approximately 100 missions abroad and 350 honorary consulates.

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