PLEASE NOTE LIMITED OPENING TIMES ON THURSDAY 13th FEBRUARY
NEWSYou can find all information about Swedish passports here.
The cheapest and quickest way of applying for/renewing your passport/ID-card is to do so during a visit to Sweden. Normal processing time is a week and the fee for a 5 year passport is SEK 350 and for an ID-card SEK 400.
You can apply for your passport in Sweden and collect it at the Embassy in Pretoria or at the Consulate in Cape Town, Gaborone or Windhoek.
If you apply for your passport at the Embassy in Pretoria or in Sweden, and would like to collect the passport at one of our Consulates there is an additional shipping and processing fee, see the heading "Consular & migration application fees" at the left hand side (payable at the time of application or in advance).
Under the following headings you will find further information about the specific requirements for a passport application;
The passport fee can be paid by Visa or MasterCard at the Embassy when you apply, or by advanced payment to the Embassy's bank account, see below. Please bring proof of payment with you.
For information about application fees, see the FAQ "Consular & migration application fees".
Please note that the information available in the Swedish Population Register (database) is digitially the source of information for the application. Therefore, please make sure your personal information is up to date. For further information please visit www.skatteverket.se or www.polisen.se.
For applicant who is born outside Sweden and under the age of 22 please note the rules and regulations when it comes to the passport's validity and/or the Swedish citizenship. For further information please visit www.migrationsverket.se/info/287.html.
Bank details
Bank: Nedbank Account name: Embassy of Sweden Account no: 1602 346 933 Branch code: 160245 Branch name: Hatfield, Pretoria Reference: Applicants surname and initial.
You can pay your consular (for instance passport fee) or migration fee at time of your application by using your Visa or Mastercard.
You can pay your consular or migration fee by a bank deposit to the Embassy's bank account. However, please note this must be done in advance of the application and you must bring the receipt with you.
Bank: Nedbank Account name: Embassy of Sweden Account no: 1602 346 933 Branch code: 160245 Branch name: Hatfield, Pretoria Reference: Applicants surname and initial.
The passports and identity cards are equipped with a computer chip which stores the holder's personal data, photo and fingerprints, and are valid for five years.
Further information about Swedish passports and national identity cards is available on the Swedish Police Service website: www.polisen.se
Swedish citizens who are resident abroad and who need a new passport or identity card can apply in different ways:
Honorary consulates can only accept emergency passport applications, but it is possible to collect your new regular passport or ID-card at a Consulate. Don't forget to bring your old passport when you collect your new one, and please note you will be charged a collection fee of SEK 150.
Everyone applying for a passport or national ID-card must provide proof of identity. The applicant must also provide proof of Swedish citizenship. A newborn/child must be registered and have a Swedish ID-number before they can have a passport. Applicants are advised to consult the staff of the passport authority prior to submitting their application.
The application fee can be paid by Visa or MasterCard at the Embassy when you apply, or by advanced payment to the Embassy of Sweden's bank account (see banking details below). Bring the proof of payment with you when you apply for the passport.
For information about application fees, see the heading "Consular & migration application fees" at the left hand side.
The new passport is normally ready for collection about 2 weeks from the time of application.
New passports may be collected Mondays to Thursdays between 9 - 12 and Thursdays between 14-16 (no appointment necessary). The passport must be collected in person and may not be delivered by mail, (see below for collection at a Consulate).
Please note that an application for a legal change of name may not be submitted along with a passport application. Contact the Swedish Tax Authority, tel. 46 8 564 85160 to apply for a name change before applying for a new passport.
Link to online-booking for passport and id-document
Required Documents
Documents must be presented in originals and when applicable legalised by competent authority.
Applicants 18 years or older who have previously had a Swedish passport must provide proof of identity, as well as proof of Swedish citizenship. They should bring the following documents when applying;
• The old passport, valid or expired (if lost please bring police report).
• If you cannot bring your old passport you must provide a valid photo identification.
• An extract from the Swedish Population Register – if ever resided in Sweden - not older than one month, obtainable from the Swedish Tax Authority, tel. +46 8 564 85160.
• If you were born outside Sweden and never resided there thereafter; you must bring your birth certificate clearly showing the name of your parents.
• Certificate of Swedish citizenship (if the citizenship was acquired by application).
• Certificate of retention of Swedish citizenship after the age of 22 (if you were born outside Sweden and never resided there).
• Original documentation proving South African resident status (valid visa and/or South African id-book) or proof of South African (or other) citizenship (naturalization certificate), or notarized copy of same.
If the applicant became a South African (or other) - excluding automatic naturalisation - citizen before July 1, 2001, documentation from the Swedish Migration Board must be provided to certify that he/she has regained Swedish citizenship.
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Collection of the passport at a Consulate
The new passport may be collected at the Swedish consulate in Cape Town, Windhoek or Gaborone. For collection at a Consulate, there is an additional shipping and processing fee, see the heading "Consular & migration application fees" at the left hand side (payable at the time of application or in advance).
Banking details
Bank: Nedbank Account name: Embassy of Sweden Account no: 1602 346 933 Branch code: 160245 Branch name: Hatfield, Pretoria Reference: Applicants surname and initial.
The application fee can be paid by Visa or MasterCard at the Embassy when you apply, or by advanced payment to the Embassy of Sweden's bank account (see banking details below). Bring the proof of payment with you when you apply for the passport.
For information about application fees, see the heading "Consular & migration application fees" at the left hand side.
The new passport is normally ready for collection about 2 weeks from the time of application.
Collection of the new passport may be done on Wednesdays between 9-12 or Thursdays between 14-16 (no appointment necessary). The passport must be collected in person and may not be delivered by mail. (see below for collection at a Consulate)
Please note that an application for a legal change of name may not be submitted along with a passport application. Contact the Swedish Tax Authority/ call +46 8 564 85160 to apply for a name change before applying for a new passport.
Link to online-booking for passport and id-document
Required Documents
Documents must be presented in originals and when applicable legalised by competent authority.
A child who have previously had a Swedish passport must provide proof of identity, as well as proof of Swedish citizenship. The child must be accompanied by a parent or a legal guardian.
***
Collection of the passport at a Consulate
The new passport may be collected at the Swedish consulate in Cape Town, Windhoek or Gaborone. For collection at a Consulate, there is an additional shipping and processing fee, see the heading "Consular & migration application fees" at the left hand side (payable at the time of application or in advance).
Banking details
Bank: Nedbank Account name: Embassy of Sweden Account no: 1602 346 933 Branch code: 160245 Branch name: Hatfield, Pretoria Reference: Applicants surname and initial.
Once the coordination number has been obtained, the child applicant must be accompanied by at least one parent/legal guardian when making the application.
An application for a passport can be made - after booking an appointment - on Wednesdays between 9-12 or Thursdays between 14-16.
The application fee can be paid by Visa or MasterCard at the Embassy when you apply, or by advanced payment to the Embassy of Sweden's bank account (see banking details below). Bring the proof of payment with you when you apply for the passport.
For information about application fees, see the heading "Consular & migration application fees" at the left hand side.
The new passport is normally ready for collection about 2 weeks from the time of application. The passport must be collected in person - if older than 6 years otherwise the parent/legal guardian may collect - and cannot be delivered by mail. See below for information about collection at a Consulate.
Link to online-booking for passport and id-document
The following documents are required when applying for a new passport:
Documents must be presented in originals and when applicable legalised by competent authority.
*) If legal custody has been granted to one parent or to another person, legal proof of guardianship must be submitted with the application.
Collection at a Consulate
The new passport may be collected at the Swedish consulate in Cape Town, Windhoek or Gaborone. For collection at a Consulate, there is an additional shipping and processing fee, see the heading "Consular & migration application fees" at the left hand side (payable at the time of application or in advance).
Banking details
Bank: Nedbank Account name: Embassy of Sweden Account no: 1602 346 933 Branch code: 160245 Branch name: Hatfield, Pretoria Reference: Applicants surname and initial.
Children born before April 1, 2015 If the child's father is a Swedish citizen but not the child's mother, and the parents are not married to each other, an application for Swedish citizenship has to be made for the child before one can apply for the Swedish coordination number.
Children born after April 1, 2015 Children born after April 1, 2015 will automatically become Swedish citizen if either parent is a Swedish citizen and can directly request the Swedish coordination number at the embassy or consulate.
Request for Swedish coordination number A Swedish coordination number corresponds to the Swedish personal identity number, but given to children who are born abroad and who were not registered in Sweden. The request for the Swedish coordination number can be made by visiting the embassy or consulate, mother, father and child must be present. The Swedish coordination number is free of charge and the processing time is approximately 8 weeks. Priority is not granted except upon death, war or equivalent. Please note that the Swedish Tax agency (Skatteverket) require a birth notice from the hospital for Swedish mothers who are or have ever been registered in Sweden.
The following documents are required
• Completed form SKV 7750 for names notification, signed by both parents. The form is available at the Embassy, or to download from the Swedish Tax Agency's website. Important information on how to fill out the form is available here.
• Other valid photo ID of the child or bring a passport photograph in color.
• Child's birth certificate, "Unabridged Birth Certificate", in original with an apostile (legalized document).
• A birth notification from the hospital in the original. (If the mother is Swedish and is or has ever been registered in Sweden).
• A copy of parents' marriage certificate if the father is Swedish but not the mother and the baby is born before April 1, 2015.
• Copies of both parents' passports.
• A copy of any decision by the Swedish Migration Board on the retention of Swedish citizenship if there is a risk that the Swedish parent lost his/her Swedish citizenship at the age of 22. Read more here about losing Swedish citizenship.
• All copies should be certified either by the embassy or consulate.
If you apply for an emergency passport at the Embassy in Pretoria; here are the requirements; (if you apply for an emergency passport at the Swedish consulate in Cape Town see further below)
Banking details
Additional requirements for a person under the age of 18:
Link to online-booking for emergency passport
If you apply for an emergency passport at the Swedish Consulate in Cape Town; here are the requirements;
Banking details
Additional requirements for a person under the age of 18:
The easiest way is to call 'Transportstyrelsen' +46 771 818181 and request a certificate. You can read more on the website: https://transportstyrelsen.se/en/road/
However, please note you will not be able to receive it by email only by fax or by postal service.
If you are in need of a sworn translator from Swedish to English respective English to Swedish you can contact Annette Hagberg:
e-mail hagberg.annette@hotmail.com
mobile 0027 724886558
You can also contact Kammarkollegiet for sworn translators in Sweden; https://www.kammarkollegiet.se/eng/start
There are also translation agencies that can help with the translation from Swedish to English and English to Swedish.
A Swedish extract from the population register can be ordered directly from the Swedish Tax Agency by phone +46 8 56485160. You can also visit their website for further information. Please click on the link.
In South Africa the Embassy of Sweden cooperates with VFS Global. The quickest and easiest way to apply for a Schengen visa to visit Sweden is to turn directly to VFS Global. VFS Global in Pretoria, Cape Town and Durban handle respectively visa applications from South Africa to Sweden. For information about the visa process and how to apply please go to https://www.vfsglobal.se/southafrica/Index.html
However, please note that it is the German Embassy in Gaborone handles visa applications from Botswana to Sweden (https://gaborone.diplo.de/), while the Finnish Embassy in Windhoek is responsible for visa applications from Namibia to Sweden (www.finland.org.na/Public/Default.aspx)
After the Embassy has taken a decision, VFS collects the decision and will then notify you so you can collect your passport and the decision at VFS Global.
Please note that no documents should be sent to the Embassy. In general, all documents should be shown in original when applying at VFS. A copy of the original is then submitted with the application.
VFS Helpline: +27 (0) 12 425 3001
For more information please go to VFS’s website.
To apply for a Schengen visa at the Embassy you should send an e-mail with a booking request to the Embassy (ambassaden.pretoria-visum@gov.se). Please note that the processing time will be longer than if applied at VFS.
Please note that VFS Global is the only authorized external service provider collaborating with the Swedish authorities on applications for visas to Schengen.
It is not necessary to hire an agency/agent to help out with the visa application. It is perfectly acceptable, preferable even, to fill in the application and arranging the supporting documents by yourself.
