Recruitment of a Receptionist and Administrative Coordinator

The Embassy of Sweden in Kigali is seeking a Receptionist and Administrative Coordinator for a permanent full-time position.

We are looking for a service-minded, flexible, and proactive individual to join our team. This position plays a key role in the daily operations of the Embassy and combines receptionist duties with administrative responsibilities and coordination of the Embassy's contacts with Rwandan authorities and service providers.

The role offers a varied and rewarding opportunity to work in an international environment with a wide range of internal and external stakeholders.

Key Responsibilities

As part of the Embassy's administrative team, you will:

• Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming atmosphere.
• Provide administrative and logistical support to the Embassy's operations.
• Coordinate and maintain the Embassy's contacts with Rwandan government institutions, authorities, suppliers, and service providers.
• Assist in organizing meetings, official visits, and events.
• Act as the alternate bookkeeper and support financial administration when required.
• Assist with basic accounting and financial management tasks.

Qualifications and Personal Qualities

We are looking for a candidate who has:

• Relevant education or several years of professional experience in administration, reception services, finance, accounting, or a related field.
• Experience in accounting, bookkeeping, or financial administration.
• Excellent communication and interpersonal skills.
• Fluency in English and Kinyarwanda, both written and spoken.
• Good IT skills and experience using Microsoft Office applications.

The successful candidate is:

• Service-oriented and professional.
• Flexible and able to adapt to changing priorities.
• Proactive and able to take initiative.
• A strong team player with a positive attitude.

We Offer

• A permanent position at the Embassy of Sweden in Kigali.
• A varied and stimulating role in an international work environment.
• Opportunities to develop administrative, coordination, and financial management skills.

Application

Please submit your application, including:

• A cover letter
• Your CV
• Contact details for at least three referees

Applications should be sent by e-mail to ambassaden.kigali@gov.se no later than 11 October 2026.

For further information about the Embassy, please visit Rwanda, Kigali - Sweden Abroad or contact the Embassy at +250 252 59 74 00 or ambassaden.kigali@gov.se.