Temporary job opportunity - extended deadline!

The Embassy of Sweden in Chisinau is currently accepting applications for a temporary vacancy as Administrative Assistant, available immediately.

1. Responsibilities:
The Administrative Assistant will be responsible for all or some the following duties:

• responsible for reception and switchboard 
• responsible for registration and archive
• handling incoming/outgoing documents, letters, faxes and e-mails 
• responsible for the Embassy mailbox (English, Rumanian and Russian messages)
• assisting in bookings of meetings
• assisting with program planning for visitors from Sweden and supporting the program officers in planning of meetings
• translating official documents and assisting sent out staff with interpretation if necessary. 

The work requires an ability to independently perform duties, including taking initiatives and assuming responsibility for the completion and delivery of individual tasks.  

In carrying out the duties, the Administrative Assistant shall closely liaise with other Administrative staff, as well as with the Development Cooperation Section.

2. Essential qualifications:
Education: Higher level education in administration or related fields. Fluent in Romanian, English and Russian. Knowledge of Swedish language is an asset. 

Experience: At least 5 years of experience in similar roles in international organizations, embassies or non-governmental organizations   

Knowledge/skills: Excellent intra-personal skills. Service-mindedness. Ability to independently perform duties and to ensure the delivery and completion of tasks with attention to details, also under periods of high work load. Flexibility and ability to prioritise tasks. Solid planning skills. Outgoing, motivated and willing to learn new things. Ability to adapt to a different cultural environment and to changing responsibilities. Strong skills in Microsoft Office programs incl. Word and Excel.  

3. Application:
Application along with a detailed CV, references and copy of education certificate/s should be submitted by e-mail to the Swedish Embassy no later than Monday 9 July.

Please mark the application “Temporary Vacancy”. The application may be delivered via e-mail to the following address: 

ambassaden.chisinau@gov.se

We encourage applicants from both gender and diverse backgrounds to apply. Only short-listed candidates will be contacted and applications will not be returned. The Embassy of Sweden retains the right to contact references directly. 

Tests of language proficiency may be performed by the Embassy as part of the interview process. 

4. About us
The Embassy of Sweden in Chisinau has a total of 6 Swedish staff posted from the Ministry for Foreign Affairs and Swedish International Development Cooperation Agency - Sida, and 8 locally employed staff. 

The main tasks are to:
(i) represent Sweden in Moldova and to strengthen and further develop bilateral relations; (ii) implement the reform support strategy for the development cooperation with Moldova; (iii) monitor and report on the political and economic development; (iv) Promote trade relationships and exchanges as well as other Swedish interests; (v) discharge statutory administrative duties; and (vi) contribute to a good cooperation and coordination with other embassies and international organizations.