Open position as Programme Administrator

WORK DESCRIPTION

The post is a full-time position to work as Programme Administrator supporting the Embassy’s Programme Officers and the Head of Development Cooperation with the programme’s administrative and financial follow up matters.

The Programme Administrator’s duties include:

• Regular financial planning, follow-up and reporting of the programme contributions - in cooperation with the Embassy’s Programme Officers and the Head of Cooperation - to Sida HQ in Stockholm and to the Moldovan Government, in accordance with Sida’s regulations;
• Support to colleagues in Sida’s administrative systems, scrutinize contribution payments, draft decisions and partner agreements, contribution budgets, partners internal control systems as assigned by Sida’s regulations;
• Support in registration of documents, archiving and closing cases in accordance with the Swedish legal framework;
• Second hand responsibility for the cashier function at the Embassy;
• Serve as the contact person at the Embassy for Sida’s International Training Programme’s (ITP courses).

The Programme Administrator will primarily report to the Head of Development Cooperation at the Embassy.

The duties will include collaboration with the Sida HQ, Swedish Embassies in the region, the government of Moldova, international donors and partners in Moldova. The programme administrator will take part in activities arranged by Sida’s network for programme administrators. Duty travels within Moldova to participate in the follow-up of contributions to development programmes constitute part of the duties.

QUALIFICATIONS

• University degree in economics, administration, business administration, social sciences or relevant field;
• Experience in working with qualified administrative tasks;
• Experience in working with administrative tasks related to development cooperation, including financial and administrative project management systems and archiving;
• Language proficiency: fluent in spoken and written English and Romanian/Russian;
• Good communication skills;
• Good administrative skills;
• Good knowledge and experience of using computer programmes (Microsoft Office package).

MERITS

The applicant should be self-motivated and possess open-minded interpersonal skills. The applicant should also be thorough, structured and possess personal integrity. Furthermore, the applicant must enjoy working in an international workplace and be able to work smoothly in close collaboration with all colleagues at the Embassy. The applicant should also be interested in contributing to the overall work of the Embassy of Sweden in Chisinau.

Knowledge in the Swedish language is an advantage.

APPLICATION

Please send a CV and cover letter in English, in which you briefly describe your interest for the vacant position and how you meet the requirements. The application should be submitted by latest 18 August 2025 to: ambassaden.chisinau@gov.se

Please not that applications will not be returned and that only short-listed applicants will be contacted. If you have questions about the position or the Embassy of Sweden as an employer, you can reach us on email: ambassaden.chisinau@gov.se 

For information about the Embassy and the Swedish International Development Cooperation Agency, please see: www.swedenabroad.se/Chisinau and www.sida.se
You can also find information about the Embassy of Sweden in Chisinau’s Facebook page.

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