Vacancy: Executive Assistant to the Ambassador & Receptionist (temporary contract due to parental leave)

Job Description

The role works directly with the Ambassador and is part of the team reporting to the Head of Administration. Responsibilities include managing the Ambassador’s calendar and day-to-day meetings, preparing programmes for the Ambassador and coordinate with relevant authorities, the Ambassador’s representation and managing invitations, catering and menu cards for events at the Residence. The position is also responsible for the Embassy reception with switchboard duties, such as handling incoming calls, managing deliveries and welcoming visitors. It is included in this part of the role to coordinate the schedule of the drivers and to do hotel bookings for staff when needed.

Furthermore, the position is responsible for coordinating a working group for a greener Embassy and is the secondary responsible for tasks of the Consular/Administrative Assistant, so tasks related to the consular work and civil legal matters might occur.  It is expected that the person will be responsible for other administrative tasks upon request from the Head of Administration. The working language is English.

Essential qualifications

• Bachelor’s degree or equivalent
• Fluent Georgian and English
• Work experience from advanced calendar- and travel management for individuals and/or teams is essential, with previous experience working within an embassy or international organization highly desirable
• Excellent computer literacy skills (MS Office)

·        Key skills/competencies

• Service-minded with a professional attitude.
• Discretion and ability to handle confidential information
• Accurate and well-structured with strong organisational skills
• Ability to multitask and prioritize
• High integrity and sense of responsibility
• Communicative and strong interpersonal skills
• Proactive and independent
• Flexible and adaptable

The position is a full time temporay employment starting ideally from 1 February 2026.  The salary will be decided based on the successful candidate´s individually skills and experience.

If you feel you have the right skills set for this role, please email your cv and a cover letter in English to: ambassaden.tbilisi@gov.se with subject ”Application temporary vacancy”. Closing date: 2 January 2026 EOB. Should you need additional information, please send your questions to ambassaden.tbilisi@gov.se

Applications without cover letter will not be accepted. Applicants are encouraged to apply as soon as possible as interviews may be conducted before closing the announcement.

Please note, due to the volume of applications that we receive and the urgency to fill-up positions only shortlisted applicants will receive notifications on next steps. Interviews will be held in English.