Administrative Assistant

The Embassy is now looking for an administrative assistant to strengthen the Embassy administrative and consular team. We’re searching for a colleague with excellent interpersonal skills who has ability to organize time, work independently, coordinate, and prioritize multiple tasks to ensure that deadlines are met, and task are processed in a timely manner.

The Embassy of Sweden is an equal opportunity employer and encourages all relevant applicants to apply for the position regardless of age, gender, ethnicity, religion, sexual orientation, and personal background.

Please see https://www.swedenabroad.se/bogota for more information about the Embassy.

Role and main responsibilities

• Administrative task connected to the administrative and consular section
• Management of the reception at the Embassy
• Support with the Embassy's financial administration
• Responsible for in and out correspondence with external contacts such as Colombian and Swedish authorities, providers of service and support and courier companies
• Management of the embassy and diplomatic missions VAT refund (IVA)
• Assist in the process of purchasing of goods and services to the Embassy
• Assist and report external and internal representation held in the Residencia.
• Other section or Embassy duties, such as special assignments, required or decided by head of section

Requirements

• University or technical degree in an associated field such as Administration, Finical administration, Management, or other relevant discipline.
• At least 5 years of relevant professional experience related to the position
• Excellent command of written and spoken Spanish and English
• Excellent IT skills (including working knowledge of MS office packages excel; Word, PowerPoint etc)

Desirable skills

• Excellent ability to organize time, work independently, coordinate, and prioritize multiple tasks to ensure that deadlines are met, and task are processed in a timely manner
• Familiarity with basic accounting principles
• Knowledge of the Swedish language (not mandatory!)

Personal suitability

• Excellent interpersonal skills and a strong team player with a will to share knowledge and support colleagues
• Initiative and ability to work independently
• Ability to work under pressure
• Respect for cultural diversity, ability to fit into a diverse team and to establish networks

We offer

Terms and conditions apply through Colombian law and extra conditions apply through Swedish Foreign Ministry agreement regarding or example working hours, vacation days, maternity leave. 

The employment will start with a minimum of 12 months’ probation, with the possibility of prolongation.

An appropriate Colombian work visa will be required if not a Colombian citizen or Permanent Resident. All employees must have a legal entitlement to live and work in the country.

How to Apply

Please send your application, consisting of the following document in English to the e-mail address ambassaden.bogota@gov.se:

1. strictly one page CV
2. strictly on page cover including salary requirement

Applications must be submitted as (non-compressed) archives attached to the e-mail, with a maximum of two (2) attachments: CV and Cover letter. Additional attachments will be cause for rejection of the application.

Any text, image or other object in the body of the e-mail will not be considered as part of the application.

All applications must be marked “UM2023/37235/BOGO”.

Closing date for applications is 3th of December 2023. Only applicants selected for interview will be contacted.

Desired start date: 29th of January 2024.

If you have any questions regarding the position, you are welcome to contact Erik Krantz, Head of Administrative and Consular affairs, on e-mail: erik.krantz@gov.se.

Welcome with your application!